How to write a sourcing request that gets accurate quotes

Short answer. Send a photo or link, the quantity per design, where it ships and when you need it. Add a target price, the key specification and any certificate your market needs. That is enough for a supplier to quote the real price at your quantity.

The six things that change the price

A photo or link — the fastest way to show the exact item.
Quantity per design or colour — MOQ and price depend on it.
Destination country — decides certificates, plugs and labels.
Deadline — stock items ship in days; production takes weeks.
Specification — size, material, capacity, power.
Branding and packing — logo method, retail box, barcode labels.

A request that gets a fast, accurate quote

“Silicone phone cases for iPhone 17 and 17 Pro, 6 colours, 300 pcs per model per colour, logo silk-screened, OPP bag with our barcode. Ship to Germany by sea, needed in our warehouse by mid-February. Target under €1.20 per piece. No certificates needed; please send the material specification.”

A request that gets a vague answer

“Hi, we need phone cases, what is your best price?”

Copy this template

Product (photo or link):
Quantity per design / colour:
Destination country:
Needed by:
Target price (optional):
Size / material / specification:
Logo and packing:
Certificates needed:

Paste it into our request form or email it to [email protected].

Send a request

Send your request

Photos, links or a pasted spreadsheet are all fine.

✓Reply within one business day
Beijing time, Monday to Friday.
✓Shortlist in 2 working days
3–5 checked suppliers, prices at your quantity, MOQs and proof.
✓First shortlist is free
No deposit, no sign-up. You decide after you see it.
✓Your details stay private
Contact details are stored encrypted and used only to reply.

Prefer email? Write to [email protected] — attach photos or a spreadsheet.